Whimbrel Routing · for Holloway Heating & Air

What shorter routes are worth to Holloway

Tomas, these are the figures you gave me on Tuesday. Change any of them to match your fuel cards and timesheets. The cost, the savings and the payback all follow as you type.

Noor Haddad, Whimbrel Routing · Thursday 19 November 2026 · Quote WR-2291

Your fleet · from our call

Vans on the roadOne per technician

Miles each van drives a dayLast month’s fuel-card report has it

Hours each technician drives a dayTimesheets, or ask your dispatcher

Cost of a technician hourWage plus benefits and payroll tax $

Cost of a mileFuel, tires and repairs $

Our two guesses · move them if you disagree

Routes get shorter by12%

Fleets of 10 to 25 vans cut their miles by 9% to 17% in their first year with us.

Saved driving time you can use50%

Twenty minutes saved is only money if it becomes another job or less overtime. Set it to 0% if you doubt it will.

Pays for itself in

6.1 months

Year one

Cost: $19,752
Savings: $42,312
Net: $22,560
Return: 114%

Over three years

Saved $134,628Paid $49,656Break-even at 6.1 months

The short version, for your boss

For 14 vans, Whimbrel costs $19,752 in year one and saves about $42,300. It pays for itself in 6.1 months.

The working

Hours on the road a year14 vans × 2.8 hours × 250 working days	9,800 h
Hours we count as saved12% of those hours, then 50% of that	588 h
What that time is worth588 hours × $46	$27,048
Miles driven a year14 vans × 65 miles × 250 working days	227,500 mi
What the saved miles are worth12% is 27,300 miles, × $0.70	$19,110
Savings in a full year	$46,158
Savings in year one11 months of 12. Month one is setup, so it counts for nothing.	$42,312
Whimbrel in year one14 vans × $89 × 12 months, plus $4,800 setup	$19,752
Net in year one	$22,560

If we’re wrong about the routes

The whole case rests on how much shorter your routes get. Here is year one at half our guess, at our guess, and at half as much again.

Shorter by	Savings	Net	Payback
6%	$21,156	$1,404	11.3 months
12%	$42,312	$22,560	6.1 months
18%	$63,467	$43,715	4.4 months

Left out on purpose

Extra jobs. Shorter routes can fit one more call into a day. We can’t say how many you’d sell.
Fewer missed arrival windows. Real, but hard to price.
Your dispatcher’s morning. Building routes by hand takes time we haven’t measured at Holloway.

The quote, and the next step

$89 per van per month, billed yearly, plus $4,800 once for setup, data import and two training sessions. Quote WR-2291 holds until Friday 18 December 2026.

If the answer still looks right with your own figures in, try it on four vans for two weeks, free. Tell me which four and we start the Monday after.